TO: MAAFS Membership:
The Maryland Association of Agriculture Fairs and Shows, Inc will celebrate our 25th Anniversary at our annual Convention, Friday November 6 through Sunday November 8, 2009 at the Princess Royale Hotel and Conference Center in Ocean City, Maryland. It is our second year at the Princess Royale and for those that joined us last year, we are confident you will be pleased to know we are back there again. We had a great convention last year and we are looking forward to another outstanding time.
This year’s convention is being hosted by the Carroll County 4-H & FFA Fair. Please access our website at www.maafs.com for the most up-to-date information. We have a great convention planned with some amazing speakers. This is an opportunity to network and participate by sharing with friends and neighbors in the Fair industry.
REGISTRATION: Enclosed is a form for you to use for this purpose. You may use this form to register individually or as a group from your organization (feel free to make copies and distribute). Everyone attending the convention must be registered. You will notice that we’ve changed it from last year. You will have the ability to register for the entire convention for only $185/person. If you are only able to make it to the convention for one day, you may come for Friday or Saturday (either is $125/person). And as always, we have many members that like to be sure to come down on Saturday night for our wonderful dinner and fabulous auction ($50/person). We have several options to choose from.
MEMBERSHIP APPLICATION: Hopefully, you have already submitted your membership. If postmarked by October 7th, you’ll receive a $10 discount. Please be sure to provide current information for our records and an email address for updates throughout the year.
HOTEL REGISTRATION: Please make your registration directly with the Princess Royale (1-800-4-ROYALE or 410-524-7777) by October 5th deadline in order to receive the discounted room rate. Information sheet included.
TENTATIVE PROGRAM: See enclosed schedule & check our website for updates.
AUCTION: We will continue our tradition of our Live and Silent Auctions on Saturday night. This is a great opportunity to showcase some of your “BEST” while supporting our association. All proceeds support the convention and other association functions. Please bring auction items with you when you check in at the convention.
TRADE SHOW: Our association is dependent upon support from both our Associate and Regular members. Many will be participating in the trade show and showcase. We owe it to them to support them by visiting their booths and utilizing their services whenever practical.
FAIR PERSON OF THE YEAR: All fair members are encouraged to submit nominations by October 15th, using the enclosed form for a special presentation during the banquet on Saturday evening.
COMMUNICATIONS AWARD: Enclosed is the official entry form for the 2008-09 Contest. The deadline for receipt of entries is October 20th.
MAAFS takes the "Lead for Green" and asks all fairs and shows to send us one photo to include with our Go Green Champions. The photos can be emailed or mailed to John Richards for posting on our website. Each participating fair will be recognized at the annual meeting on Sunday. Awards sponsored by Fair Publishing House.
Thank you for your commitment and involvement in the Fair industry and we look forward to having you attend this most worthwhile educational experience.
Sincerely,
Janice Coroneos, Secretary, MAAFS
410-252-2601
2010 HOTEL INFORMATION
The Princess Royale Hotel and Conference Center
9100 Coastal Highway
Ocean City, MD
The 2010 MAAFS special rates:
Oceanview/Poolview Suite $ 69.00/night
Oceanfront Suite $ 99.00/night
2 Bedroom/2 Bath Condo $199.00/night
3 Bedroom/3 Bath Condo $249.00/night
The deadline to make reservations and receive the MAAFS rate is October 7, 2010.
Reservations can be made by calling 800-476-9253 reference Ag Fairs and Shows
or online at princessroyale.com
click on "reservations" then click on "sign in", then click on "groups" and enter:
Group ID: 131, Password: 37000079, Contact Password: MAAFS.
The tentative 2010 program is shown below. The final program will be posted when it is available.
Click here to download a copy.
Maryland Association of Agricultural Fairs and Shows
2010 Annual Convention
November 5-8, 2010
Princess Royale, Ocean City, Maryland
Subject to Change
Friday, November 5, 2010
9 a.m.- 2 p.m. Judges School -Certification Workshop
12 Noon – 3:30 p.m. Trade Show Setup – Caribbean Hall
3 p.m. Board of Directors Meeting
3 p.m. Associates Annual Meeting
4 p.m. - 5:30 p.m. Registration Open
4 p.m. - 5:30 p.m. Receive Communication Contest Entries- Caribbean Hall
4:00 p.m. - 5:00 p.m. Trade Show, A Red Carpet Grand Opening -Caribbean Hall
5:00p.m. - 6:00p.m. Reception – Trade Show in Caribbean Hall
6:00p.m. - 10:00p.m. Annual Dinner & Showcase-Palmetto Ballroom
Saturday, November 6, 2010
8:00 a.m. - 4:00 p.m. Registration Open – Caribbean Ballroom
8:30 a.m. Breakfast-Palmetto Ballroom
8:45 a.m. - 9:00 am President’s Welcome
9:00 a.m. - 9:15 am Address: Max Mosner, CFE, Past IAFE Chairman, General Manager MD State Fair
9:15 a.m. - 10:30 a.m. Keynote Speaker - TBD
10:30 a.m. - 10:45 a.m. Break
10:30 a.m. Trade Show Opens- Caribbean Hall
10:30 a.m. – 11:30 Noon *Jr’s Only Part 1* - Sue Sullivan
10:45 a.m. – 11:30 a.m. *Current Issues and Trends*- Speaker Martin Hamilton, Maryland Agricultural Fairboard
11:30 a.m. - 12:00 Noon *MD Chip*- A Child Identification Program presented by Master Masons of Maryland
12 Noon - 1 p.m. Working Lunch (Ticket Required)
Working Lunch topics by category (manager/pres, secretary, treasurer, parking/security, concessions, gate/information booth and more)
1:00 p.m. - 1:55 p.m. Special Seminars/Workshops
MD Coalition
Mobile Applications
2:00 p.m. -2:55 p,.m. Special Seminars/Workshops
1. MD Coalition
2. *The Good, The Bad and The Ugly” - Janice Coroneos
3. *Making Your Fairgrounds ADA complient* -
2:55 p.m. – 3:30 p.m. Trade Show Open
3:30 p.m. Trade Show Closes
3:30 p.m. – 4:30 p.m. Round Table Discussions
Jr’s Only - Sue Sullivan, Director Montgomery County Fair
Concessions – Facilitator TBD
Draft Horses – Facilitator TBD
Entertainment for Small Fairs – Facilitator TBD
Carnival Relations – Facilitator TBD
Public Relations – Facilitator TBD
4:25 p.m. – 5:15 p.m. Communication Contest Entries released.
5:30 p.m. Reception-Palmetto Ballroom Foyer
6:00 p.m. MAAFS Banquet and Auction (Ticket Required)- Palmetto Ballroom
Fair Person of the Year
Associate of the Year
Winner of Raffle Announced
Sunday, November 7, 2010
Breakfast on Your Own
8:00 a.m. Nondenominational Worship Service- On the Beach
Leader and Message by Dean Holland, MAAFS Director, Director Calvert County Fair
Music – Mike Froehlich
9:00 a.m.-10:00 a.m. ” Tell It to the Judge” – ‘Judge Hazzard’ Presiding- Sharing the Best Idea at Your Fair! - Caribe Ballroom Eleuthera
Communication Awards Presented
Go Green Awards – Awards Sponsored by Fair Publishing House
10:00 a.m. – 11:00 a.m. MAAFS Annual Meeting – Caribe Ballroom Eleuthera
Safe Travels Home
Click here to view the regular members convention registration form
Click here to view the regular members convention registration form in word format (doc)
Associate Members
Click to view the associate members convention registration form
The 2010 MAAFS SHOWCASE
Scheduled to appear…
This year's showcase program is not yet set. Check back closer to the convention
Friday, November 5 Palmetto Room 6:00 p.m.
AGENDA
MAAFS Annual Meeting
November 8, 2009
Ocean City, Maryland
WELCOME
ROLL CALL OF DELEGATES
ATTENDANCE AWARD
EDUCATION SCHOLARSHIP AWARD Sponsored by Maryland State Fair and Montgomery County Agriculture Fair
GO GREEN AWARDS Sponsored by Fair Publishing House
CREDENTIALS REPORT
SECRETARY’S MINUTES
TREASURER’S REPORT
AUDIT REPORT
2009 COMMITTEE REPORTS
Fundraising and Sponsorships
Associates/Trade Show
Judges Certification Program
Marketing and PR
Education
Membership
NEW BUSINESS
President’s report
NOMINATING COMMITTEE
ELECTIONS
ADJOURNMENT
Hope to See you in Vegas!
Mark your Calendars
November 30 - December 3, 2009: 119TH Annual IAFE Convention and Trade Show - Paris Hotel, Las Vegas, Nevada
January 16, 2010: MAAFS Committee Work Day, Carroll County
March 14, 2010 (Tentative Date) Annual Coalition Spring Forum, The Great Frederick Fair
April 29-May 1, 2010: IAFE Zone 1 & 2 Combined Annual Meeting, Sheraton Hotel, Springfield, Massachusetts
November 5, 6, 7, 2010: 26th Annual MAAFS Convention, Princess Royale, Ocean City, MD
November 29 - December 1, 2010: 120TH Annual IAFE Convention and Trade Show - Paris Hotel, Las Vegas, Nevada
MAAFS MENU 2010
Friday 11/5/10
Judging School: Box Lunch-Variety of sandwiches and wraps with chips, fruit, dessert and drink
Tradeshow Reception: Cash Bar; light refreshments
Buffet Dinner: Tossed Salad with assorted dressings, Country Fried Chicken, Baked Ham, Au Gratin Potatoes, Green Beans, Cornbread, biscuits, Fruit Cobblers w/vanilla ice cream, ice tea, coffee and hot tea
Saturday 11/6/10
Breakfast: Scrambled eggs, Bacon, Sausage, French Toast, Biscuits, Danish, Muffins, Juice, Coffee & Tea
Break: Granola Bars and water
Lunch: MD Crab Soup, Pasta Salad, Cole Slaw, Deli Tray, Condiments, Assorted Rolls and Breads, Desserts and Beverages
Reception: Cash Bar with light refreshments
Banquet: (Sit Down) Caesar Salad, New York Strip Steak, Herbed Baked Fish, Chef’s Fresh Vegetable, Oven Roasted Potatoes, Assorted Rolls, Desserts and Beverages